Planning a destination wedding

Description

You have been hired to plan and manage a destination wedding for 75 people. They have chosen a location and have handled all of the travel needs and accommodations, but need help with the décor and planning for the rehearsal, ceremony and reception. They trust you to make their wedding reflective of their personal style and taste. REMEMBER I am a client.  The manner in which you design, communicate, and submit this final project is a determining factor in the overall successful outcome. Create a meeting or event plan for a destination wedding. You do not need to adjust your event plan for current COVID restrictions. If you have used a personal special event in another class, you may be able to use components of each, but, must adapt to one of the events types listed.  You cannot resubmit a final project that has already been used. Each of the following 10 components clearly identified in your paper must be covered in the 5 phases of planning an event: SECTION I: RESEARCH This is the section of the paper that lays the groundwork for your event. Identify the type of event. It should be an event that you can address all the following components You need to cover why the event is happening (goals&objectives) Identify: date, time and location Provide information on where and when it will be happening It would be a good idea to use information from an actual location that will help you in the location description Create a budget (do the best you can this does not have to be actual figures Itemize the expenses associated with the event. You can use price ranges or estimations. Research online on how expenses are broken down for events. As an example: you can set the overall budget at $60,000 for a wedding and use theknot.com’s information on how a budget is broken down by percentage. (i.e. photography = 10%/ $6,000, food & beverage = 50%/ $30,000 etc.) SECTION II: DESIGN Create a plan for the design How is each space for the event designed? What colors/ theme are used What is the room layout? What is the focal point? Include drawings or sketches. Some students use PowerPoint or Keynote using shapes then copying it into the final project or adding it as an appendix SECTION III: PLAN Select Vendors Who will you need to have on your event team? DJ/ Band? Emcee? Photographer? Speaker? Create a timeline including a “program” or key events that happen during the event (analyze the safety concerns and address any if ) Do a timeline for the day beginning with the first step ending with event strike or wrap up with the key events that happen in the event. HINT: if there is a safety issue that you anticipate, have someone check it on the timeline by telling them when and Create the “program” or key events that happen during the event Does your event have a ceremony/ keynote speaker/ main event? Give details and timing for this Create a menu Design a basic menu for the type of event you are creating SECTION IV: IMPLEMENT Event Management How many people will you have on staff managing the event? How will you personally manage the event? How long will you need to spend planning the event and how long will you be there on the event day? SECTION V: EVALUATE Conduct a post-event evaluation to improve the outcome of future events Keep in mind that you have a textbook full of resources that should make this project easy to create.  You can also call upon assignments used during the class.  Make sure they received approval in the application.  If not change in order to improve. Length and Format Present the event as if I am your client. I will be reading and accepting your project as if you are selling the event to me. Each section shall not exceed 300 words (approximately one page). The final project shall be submitted as a professional digital portfolio, with a cover page, and each section separated on its own page. Assessment:  200 Points for the Project as presented below 50% (100 pts.) Quality of the Plan Critical thinking and application of course content to the event scenario 30% (60 pts.) Completeness of the Plan Inclusion of all the requisite plan components 10% (20 pts.) Presentation of the Plan Ability to organize and present ideas and the materials requested of the format specified 10% (20 pts.) Spelling and Grammar